Tools
- World clock apps and calendar overlays that show colleagues' local times.
- Scheduling tools that suggest fair meeting times.
- Shared documents and project boards to reduce the need for live meetings.
Habits
- Share your working hours and time zone in your profile and signature.
- Rotate inconvenient meeting times so that no one always loses out.
- Use asynchronous updates, such as short recorded videos or written summaries.
- Batch meetings on certain days and keep other days free.
- Always write the time zone when scheduling, for example 14:00 GMT.
- Watch daylight saving changes. They differ by country and can shift meetings by an hour.
Looking after yourself
Protect sleep. If you often work at night or very early, adjust your schedule to compensate.
When travelling
Tell colleagues when you move between time zones, and add buffer time on travel days.
Be patient and flexible, since everyone is adapting.
